Stonbury

Careers | Stonbury

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Project/Commercial Administrator

Reference: JUL20170189
Expiry date: 2017-08-04 09:25:00.000
Location: Beverley
Salary: £12,500.00 - £15,000.00 Per Annum
Benefits: Generous bonus, pension, benefits platform, life assurance x2 of salary

Stonbury is a market leader in the niche area of civil engineering within the water industry. Our company’s success can be attributed to our extensive knowledge and experience gained from working closely with our clients to deliver a range of cost-effective engineering solutions including the repair, refurbishment and maintenance of water company reservoirs, and associated assets along with the new construction of new assets to values up to £2m.

The post-holder will be responsible for providing administrative support including setting up new projects, creating budgets and ordering equipment to ensure the smooth running of all on-site activities. Hours: Part time 12pm-5pm 25hrs per week

Main Duties

  • Create Project Folder on the system from template
  • Add new Project to Sage Construct and produce regular Project Report
  • Site files – set up project on eSite and upload relevant documents
  • Add budget to project in Sage Construct
  • Process sub contract payments, internal labor orders and payment allocations, using the Sage accounting system on a monthly basis
  • Assist the Commercial Manager with job cost control, quotes and produce budgets to ensure client expectations are met, using Sage Construct
  • Enter quantities for all framework rates into the budget using the schedule created at quotation stage
  • Obtain breakdown information for non-framework (‘star’) rates from the Commercial Manager and enter into the budget
  • ‘Procure’ and place orders as requested from the Delivery team using the Sage Construct system, using suppliers from the approved list
  • Hire and off-hire plant and equipment as requested by the Delivery team, using approved suppliers, using the Sage Construct System
  • Record delivery and off hire dates in the Deliveries section of Sage Construction in order to maintain a record of currently hired items
  • Print and distribute the ‘Plant on Hire’ reports to the various members of the contracts team monthly, including commentary on anything that looks out of place or not required
  • Manage off-hires and circulate live hire report on a weekly basis
  • Place hired road vehicles on and off fleet insurance as required
  • Liaise with the Delivery team and suppliers regarding loss charges and other unexpected charges followed by a monthly report
  • Enter delivery notes into the Sage Construct system and check against ordered quantities, placing a disputed flag against any discrepancies. Liaise with the Delivery team regarding delivery note discrepancies
  • Resolve purchase invoice queries on a timely basis to assist with monthly management accounts preparation
  • Prepare and circulate monthly project performance reports
  • Collate and produce commercial performance data on behalf of the Accounting team for review by the Directors in a timely fashion.
  • Create and run reports on behalf of the Commercial Manager

Skills and Experience

  • Previous experience of working in a busy office.
  • A good communicator
  • Demonstrable ability to provide excellent customer service
  • Able to work alone using own initiative to solve problems and complete daily tasks
  • Display a positive attitude and be committed to going above and beyond when necessary.
  • Proven planning and organisation skills with ability the to prioritise workloads
  • Strong IT skills especially MS Word and Excel.
  • Previous experience specifically gained within the construction industry.
  • Previous experience in using Sage Construct.

To apply for the Project/Commercial Administrator role please click the apply button.