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Exhibitions Production Manager

Reference: NOV20233897
Expiry date: 2024-01-14 23:59:00.000
Location: London
Salary: £38,000.00 - £40,000.00 Pro Rata
Benefits: Complementary tickets at ICA exhibitions, cinema screenings and events, discounts for editions and in the bookshop and cafe, Cycle to Work scheme, annual season ticket loan, eye care vouchers.
Attachments: ICAExhibitionsProductionManager.pdf

Purpose of Post  

To lead on the planning and delivery of the build and installation and oversee the maintenance of exhibitions at the ICA. 

To ensure that the highest standards are delivered in design, build, procurement, risk management, Health & Safety (H&S), and the care of art works.

To line manage the Casual Technical Crew (approximately up to 8 persons), ensuring sufficient staffing in place to cover six-day operation, and appropriate training and procedures are in place to support a safe working environment.  

Main Duties & Responsibilities  

Exhibition Planning & Build  

  • To lead on providing guidance in terms of exhibition design, construction and practical solutions to the Artist/s enabling them to realise their creative vision at the ICA.  

  • To project manage fabrication of commissioned art works in close collaboration with the Curator and artist, including allocation or procurement of technical equipment. 

  • To take responsibility for safe practices in the Gallery and compliance with legal requirements in relation to installation build and construction.  

  • To produce drawings and design layouts for exhibitions.and plan and supervise exhibition build and take downs with a detailed production schedule. 

  • To work sustainably, including recycling and reusing materials as possible.  

  • To advise on the level of budgets required for technical and exhibition purposes, and to maintain Production budgets.

Shipping and Registrar Duties 

  • To manage all nail-to-nail insurance and shipping requirements for ICA exhibitions both on-site and off-site. 

  • Procure estimates and quotations for services including fine art shipping, exhibition build, freelance technicians, AV, electrical, plumbing decoration and other contractors required to deliver exhibitions and ad hoc building improvement projects.

  • In conjunction with the Curatorial team ensure that artworks are condition checked on arrival and departure from the ICA The Assistant Curator will instruct and supervise the free-lance technicians to undertake the relevant condition checking, and the Exhibition Production Manager to ensure that adequate time is planned within the schedule. 

Care of Works  

  • To work with Curators to plan the installation and de-installation of art works, overseeing all technical planning and creating method statements as required, including the recruitment and training of technicians who handle and install art works. 

  • Ensure the security of the artworks is considered including adjusting CCTV cameras, using security fittings, vitrines, barriers, alarms,

  • Overseeing the daily maintenance of exhibitions and care of art works, including physical handling, packing and unpacking, crating, re-framing and storage, and managing the Studio storage of non-displayed artworks. 

Building & Plans

  • To commission architectural plans of the Upper and Lower Galleries in different formats and ensure that that the wider team are using the most up to date version.  

  • To utilise a good working knowledge of power, water, ventilation, alarm systems within the Galleries, liaising with Director of Finance and Operations as required to ensure their correct maintenance.  

  • To be responsible for ensuring that the Gallery's conditions are maintained.  

  • To liaise with external contractors in the overall maintenance of the Lower and Upper Galleries premises.  

  • To be responsible for all Exhibitions storage in the studio and that the area is left tidy and organised at the end of each Exhibition. 

  • To be responsible for the maintenance, organisation and storage of materials for reuse as possible in line with any Sustainability targets.  

Health & Safety  

  • Produce risk assessments and method statements and RAMs and ensure that Health & Safety protocol in the Galleries and that all C.O.S.H.H and Fire Regulations are implemented.

Essential Skills  

  • Experience of understanding plans & technical specifications, and working with artists, curators and architects and advising on issues related to design, build and related budget. 

  • Knowledge and experience of art handling and exhibition presentation to a museum standard, including the installation of heavy and complex art works. 

  • Good communication skills, highly motivated and service-oriented with outstanding customer service skills and flexible attitude, suited to a busy environment and able to work under pressure.

  • Excellent knowledge of the Health & Safety at Work Act, and risk management/risk assessment in relation to H&S, fire safety and temporary.  

  • Broad understanding of AV requirements and media arts installation and playback. 

  • Experience of working in a gallery or museum or comparable environment, managing art installations, lighting and audio-visual presentations and their maintenance.  

  • Experience of managing budgets and advising on exhibition related costs.  


Please see full job description attached above.