Administrator

Eastbourne

22.5 hours per week over 3 days (to include a Monday)

Competitive salary plus pension and Company benefits

We have an excellent opportunity for a Part Time Administrator to join our Premises team based at our Head Office – Albany House in central Eastbourne. Supporting our busy and evolving Premises team you will provide comprehensive administrative support on a wide variety of tasks relating to our network of stores and properties. 

You will be responsible for a range of key administration tasks covering compliance which are essential to ensure our policies and practices continue to operate within Company and legal guidelines. This is a varied administrative role that would suit someone with previous administration experience who is highly organised with a right first-time approach to their work.

This role would be suited to someone who has a background in administration, is confident using MS Office Suite (in particular Excel), is highly organised and has an excellent eye for detail. Our Head Office operating hours are Monday to Friday – 8.30am – 5pm. The work pattern for this role is 22.5 hours per week to be worked over three days which should include a Monday with the remaining days negotiable.

We are a family-owned business with a wonderful heritage of 120 years, leading the UK marketplace for the supply of decorating materials across the country. We are one of the Sunday Times Top Track 250 largest private companies and despite the present global challenges we have a bold vision to grow further. We know that our people make our business unique, our mantra is to ‘help one another succeed’ and we want to see all our colleagues flourish in their roles and reach their full potential.

We understand that neurodiverse candidates or candidates with a disability may need adjustments or extra support in the application or interview process – we are committed to providing every candidate the opportunity and environment in which to succeed and we will support any reasonable request where we can. 

As an Administrative Assistant, some responsibilities include:

• Supporting the contracts and maintenance team with administration activities for external audits, health and safety and environmental issues
• Managing stock and order levels of PPE - reordering on a monthly basis
• Chasing suppliers for certificates/documents and maintaining test schedule spreadsheets for both electrical and mechanical services
• Being aware of and keeping up to date with relevant laws and regulations in areas including (but not limited to) Building and licence compliance, PAT testing, Material disposal, Asbestos, Safety Breaks on doors
• Assist with maintaining and updating changes to regulations in internal policies
• Analyse & report, any defects & their root cause in compliance failures and assist in their solution
• Review marketing materials, presentations, and websites to ensure compliance with regulatory requirements
• Supporting with general administrative duties (such as file creation and maintenance of ongoing projects)

Who we are looking for to join our team:

• A strong background in administration where supporting a team with the administrative cycle has been the main focus
• Proficient in MS Office suite, especially with working knowledge of Excel to an intermediate level
• Exceptional organisational skills with the confidence to plan and organise your workload effectively and accurately, at times working on your own initiative and to deadlines
• Accuracy with an excellent eye for detail and ability to produce work to a high standard
• Initiative to make decisions and problem solve on a daily basis
• Confident communicator at all levels, able to demonstrate excellent people skills and a professional telephone manner 
• Proficient in MS Office suite, especially with working knowledge of Excel to an intermediate level

In return some of the benefits we offer include:

• Competitive salary
• 31 days holiday including bank holidays increasing with service (pro rata for part time) 
• Free life assurance
• 5% of your salary employer contribution to the pension plan (subject to employee contributions)
• Wagestream - a money management app that gives you access to a percentage of your pay as you earn it
• Brewers Colleague discounts giving you huge savings on home improvements 
• Employee Assistance Programme through Retail Trust which includes a Virtual GP service that is accessible to colleagues, partner/spouse and children 
• Medicash, an optional funded scheme where you can claim money back for common routine healthcare treatments 
• Discounts and rewards with selected partners - major high street brands, supermarkets etc
• Additional financial assistance such as Cycle to Work Scheme, Season Ticket Loans and Helping Hand Loan Scheme for times of crisis
• Comprehensive Induction Programme and ongoing development
• After a qualifying period, you will also be eligible for additional benefits such as profit related pay, enhanced Maternity/Paternity pay and a chance to use our Holiday Homes in Cornwall or the Lake District

To apply for this exciting opportunity, please click the Apply Now button on this page to complete the mandatory application form.

Please note –this role may be removed from listings before the closing date if we are successful in finding an appointment.

Please ensure you fully complete the application process if you wish to be considered for this position. Due to the number of applications we receive, we are unable to respond to any applicants that do not complete the process.