Key responsibilities
- Assist in the management of the Trust’s accounting function ensuring its efficient operation in accordance with current procedures and financial standards.
- Assist the Central Finance Team in operating, maintaining and developing financial procedures and systems.
- Assist the Finance Officer with the preparation of financial returns to the Trust.
- Assist and manage workload to ensure contribution to the school’s monthly financial reporting process is achieved in a timely and accurate manner.
- Assist with the management of the purchase ledger to ensure invoices are paid for and goods and services received in a timely and efficient manner.
- Place authorised orders with suppliers and enter onto the finance system using accurate coding and in accordance with procedures.
- Matching purchase orders to goods received notes and to purchase invoices.
- Process supplier invoices and credit notes and enter onto the finance system using accurate coding.
- Reconciliation of supplier statements.
- Verify, enter and reconcile data relevant to expense claims and credit card statements.
- Process BACS payments including purchase ledger, staff expenses, bursary etc.
- Operate and manage the official school bank accounts ensuring that reconciliations are completed on a weekly basis.
- Assist with the collection and handling of cash and payments received g. curriculum, music tuition, reward trips etc. ensuring current procedures and regulations are adhered to.
- To process petty cash transactions on a prompt and accurate basis and reconcile the petty cash control account on a monthly basis.
- Overseeing existing sources of income to ensure that appropriate payments are received.
- Chase outstanding debtors.
- Assist with the administration of ScoPay, including activation letters and accounts, payment items and reporting.
- Assist with the management and recording of inventories.
- Assist in the preparation of monthly repayment and accrual schedules.
- To file and maintain robust documentation to validate all financial transactions.
- Assist with internal and external audits.
- To carry out any other duties which fall within the broad spirit, scope and purpose of this job description.
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