Job Description – Administrative Assistant
HR
- Coordinate all aspects of administration of recruitment including scheduling, contacting candidates, references and regulatory checks for DBS process.
- Responsible for arranging and facilitating interviews and other assessments in conjunction with the School Business Manager.
- Support the on boarding process of newly appointed staff including staff induction day.
- Ensure all new starter documentation is accurate and complete and relevant databases are up to date.
- Undertake administration to support the employee lifecycle, including induction, probation and leavers processes.
- Administer the HR Management systems as directed by the School Business Manager.
- Administer the Single Central Record database.
- Maintain the personnel files and archiving system.
Finance
- Support the Finance Team with the operation of the school finance system, including orders and invoicing, manual journals and petty cash.
- Support the Finance Team with school trips, events and activities and liaise with organisers, parents and students regarding any queries relating to a trip or activity
- Support the administration in relation to the School Cash Office; receive, count and record monies paid in for school trips, text books and miscellaneous sales
- Responsible for the administration of the cashless system including distribution of correspondence for online registration and support the fingerprint registration process.
- Count and administer monies received from School events and the cashless system.
- Obtain appropriate signatories from budget holders when processing orders and invoices.
- Collate and input the monthly timesheets / overtime records in line with Central deadlines.
General
- Provide administrative support to the School Business Manager as directed.
- Undertake administration to support the School’s Health & Safety regulatory and statutory obligations.
- Support and assist with school Inset days including planning and preparation.
- Take minutes of meetings as required including Joint Use and Staff Wellbeing Groups.
- Provide reception duties when cover is required and cover in other areas of the Support functions where necessary.
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