Sapientia Education Trust is seeking to appoint an outstanding individual with the drive and enthusiasm to develop a career in HR. Reporting to the HR Manager, the successful candidate will work within a busy and demanding environment.
The ideal candidate will have excellent customer service skills, strong analytical skills, attention to detail and be able to work independently and as part of a team.
This is an excellent opportunity for someone at the beginning of their HR career or someone looking for a career change. Training and development will be provided.
The Trust is committed to safeguarding and promoting the welfare of children, therefore all applicants must be prepared to undergo a number of checks to confirm their suitability to work with children and young people. The Trust welcomes applications from all sectors of the community.
In accordance with the Department for Education's "Keeping Children Safe in Education 2018", references will be sought for all shortlisted candidates before interview.
The HR Officer’s primary role is to work as an integral part of the HR Team, providing the central recruitment and HR Administration function to the allocated Trust schools, the role includes the following tasks:
- producing accurate adverts and job descriptions for new posts;
- induction and on-boarding processes for new staff;
- administering performance management and appraisal processes;
- assisting with the development of HR policies and procedures;
- supporting the Payroll Team and the HR Manager with case work and organisation development as required.
PERSON SPECIFICATION
The personal competencies expected of all Trust support staff are:
- The ability to communicate clearly and tactfully using appropriate methods, high attention to detail and an awareness of the impact of your own communication on others;
- Able to maintain positive relationships with all and able to work as an effective and flexible part of a team; willing to change methods of work and routines to benefit the team;
- Willingness to accept responsibility for your own actions; the ability to prioritise effectively, meet deadlines and accept challenges.
The professional competencies expected of an HR Officer are:
- Excellent communication and interpersonal skills;
- Be flexible in managing and planning daily, weekly, monthly workloads;
- Have very good time management, planning and organisational skills;
- Able to work with minimum supervision and as part of a team;
- Be able to contribute to the analysis of problems and make suggestions for solutions;
- Have the ability to maintain confidentiality at all times, and use tact, diplomacy and empathy where necessary;
- Committed to providing the best possible service to the staff, governors, students and parents.
The qualifications and previous experience required of the HR Officer are:
- Ideally, hold a recognised Human Resources qualification or have equivalent experience or be willing to work towards a CIPD qualification;
- Have a sound track record of good quality administration and be proficient in ICT database and software systems, particularly Microsoft Office, Access, Excel and Word;
- Previous experience of the MHR iTrent MIS would be an advantage, but full training will be provided.
JOB SPECIFICATION
Specific Responsibilities
- Be responsible for all HR functions for the schools allocated to the role:
- Lead the recruitment and the on-boarding process for successful candidates once recruitment is completed, to ensure all pre-employment checks are completed in a timely manner;
- Be responsible for the issue of contracts to all staff on appointment to a new role or following a change to their role;
- Record induction training for all new starters and ensure appropriate Induction Information Packs are issued to all new staff;
- Lead the HR input to new staff induction, including new staff briefings;
- Ensure new staff complete the mandatory training programme;
- Create new employee pay records, in line with contracts;
- Update and maintain the Trust’s employee database (and files) with all relevant employee personal data, particularly relating to contracts, pay and training;
- Maintain staff job descriptions in line with recommendations from appraisals and prior to recruitment of a post;
- Carry out regular audits of employee records and files, analyse findings and make suggestions to improve policies and procedures;
- Provide first-line advice for all queries relating to HR and payroll.
- Working with the HR Manager, develop and improve the Trust’s HR policies and procedures;
- Assist with office administration and other routine HR tasks, as required.
HOURS OF WORK
Paid weeks per year - 52
Hours per week - 37
Normal working pattern - Monday-Thursday 08:30-16:30, Friday 08:30-16:00
Unpaid break of 30 minutes per day
REMUNERATION
Salary Details:
- Scale Points E - F of the Support Staff Salary Scale
- Salary: £19,554 - £23,836 per annum
New post-holders will normally be appointed on the lower point of the salary scale, which will be reviewed on successful completion of a probationary period, depending on skills and experience.
Holidays in accordance with normal entitlement (see below) shall be taken at times mutually agreed with the Line Manager. Holidays should normally only be taken outside of term-time.
Annual holiday entitlement for full-time support staff is 33 days (including bank holidays), rising to 37 days after 5 years’ service. Holiday entitlement is pro-rata for employees who work less than 52 weeks per year and/or less than 37 hours per week.
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