Reports to:  Business Operations Manager

Key responsibilities

• Assist in the management of the Trust’s accounting function ensuring its efficient operation in accordance with current procedures and financial standards.
• Assist the Vice Chief Finance Officer in operating, maintaining and developing financial procedures and systems.
• Plan, organise and manage workload to ensure contribution to the school’s monthly financial reporting process is achieved in a timely and accurate manner.
• Manage the purchase ledger to ensure invoices are paid for goods and services received in a timely and efficient manner.
• Place authorised orders with suppliers and enter onto the finance system using accurate coding and in accordance with procedures.
• Matching purchase orders to goods received notes and to purchase invoices.
• Process supplier invoices and credit notes and enter onto the finance system using accurate coding.
• Reconciliation of supplier statements.
• Setting up new suppliers; ensuring all specified financial controls are adhered to.
• Set up new direct debits.
• Verify, enter and reconcile data relevant to expense claims and credit card statements.
• Process BACS payments including purchase ledger, staff expenses, bursary etc.
• Operate and manage the official school bank accounts ensuring that reconciliations are completed on a weekly basis.
• Manage the collection and handling of cash and payments received e.g. curriculum, music tuition, reward trips etc. ensuring current procedures and regulations are adhered to.
• To process petty cash transactions on a prompt and accurate basis and reconcile the petty cash control account on a monthly basis.
• Overseeing existing sources of income to ensure that appropriate payments are received.
• Chase outstanding debtors.
• Manage the administration of ParentPay, including activation letters and accounts, payment items and reporting.
• Assist with the management and recording of inventories.
• Assist in the preparation of monthly prepayment and accrual schedules.
• To file and maintain robust documentation to validate all financial transactions.
• Work with the Trust Finance Department to verify and validate monthly VAT returns.
• Assist with internal and external audits.
• To carry out any other duties which fall within the broad spirit, scope and purpose of this job description.

Performance Management responsibilities

• All members of staff are required to participate fully in the school’s performance management system.

Other professional requirements

• Operate at all times within the stated policies and practices of the school.
• Establish effective working relationships and set a good example through their presentation and personal and professional conduct; and contribute to the corporate life of the school through effective participation in meetings and management systems necessary to coordinate the management of the school.