Administration Assistant

Full time

NJC points 8-12 £19,945 - £21,589 per annum

Temporary to 31^st August 2020

We are looking to appoint a talented, flexible and highly organised Administrative Assistant.

Working with the Derby Research School and Maths HUB Coordinator you will be required to carry out the following duties.  The role will be split as 2 days for the Maths HUB and 3 days for the Research School.   This is a temporary appointment until 31^st August 2020, but this role may be extended if funding is continued.  

The nature of the Trust Year requires some of these tasks to be done regularly whilst others will be on an annual cycle.   The post holder will be expected to use all Trust standard computer hardware and software packages where appropriate. Specific responsibilities include:

Administration

1. Provide day-to-day administrative and clerical support to both leads to ensure the smooth running of the organisations
2. Support with the management of events for both the Research School and Maths HUB, for example sending emails to delegates for upcoming events, ensuring dietary requirements are shared with catering and overall diary management. This may also involve supporting events hosted at different sites and starting work earlier or later where needed and where possible.
3. Undertake database management for attendees at Maths HUB and Research School events
4. Photocopy resources to prepare for events so that programme leads and facilitators can complete their roles
5. Support with the promotion of Maths HUB and Research School events, for example sending letters to school and creating flyers for programmes
6. Support with the budget management of both arms by maintaining appropriate records, including invoicing information for the Research School from event bookings
7. To ensure that all queries are dealt with efficiently and appropriately
8. Assist with internal and external meeting arrangements, including room and catering booking, preparation of agendas and papers, distribution of appropriate papers, and minute taking as required
9. Operate and maintain relevant equipment and ICT software packages e.g.; SIMs, Word, Excel, Email, Texting service
10. Undertake filing and scanning for the team as needed
11. To undertake any other reasonable duties within the overall function, commensurate with the grading and level of responsibility of the job

General

1. Work in a professional manner and with integrity and maintain confidentiality of records and information
2. Maintain up to date knowledge in line with national changes and legislation as appropriate to the role
3. Be aware of and comply with all Trust policies including in particular Health and Safety and Safeguarding
4. Participate in the Trust Appraisal process and undertake professional development as required
5. Adhere to all internal and external deadlines
6. Contribute to the overall aims and ethos of the Spencer Academies Trust and establish constructive relationships with nominated Academies and other agencies as appropriate to the role

These above-mentioned duties are neither exclusive nor exhaustive, the post holder maybe required to carry out other duties as required by the Trust

Spencer Academies Trust is an educational charity and academy sponsor which is committed to ensuring that every child, regardless of background, has access to an outstanding education and real choices in life. Our successful track record of providing high quality teaching and learning ensures improved outcomes for children and young people. Our mission statement for the Trust reflects our vision and aim for all Trust schools. Our highly-successful network of 19 schools (8 Secondary and 11 Primary) educates students across Nottinghamshire, Derbyshire, Nottingham City, Derby City and Leicestershire.

Vision
Spencer Academies Trust is an exceptional Trust, which provides an outstanding education for local children. Our Trust is a model of national excellence. We work collaboratively to achieve the best possible outcomes for all young people, in an environment where partnership is valued and success is celebrated. Our education delivers real life experiences for students, promotes independent enquiry and stimulates intellectual curiosity; whilst developing a strong sense of individual responsibility and a personal belief and confidence. All of our students fulfil their potential and make unparalleled progress. They are fully prepared for the next phase of their education and have unrivalled opportunities to become future leaders.

We Believe: 

• All children have a right to a quality education regardless of background or ability, and have an entitlement to the opportunity of a secure progression route in their learning and development.
• Schools are stronger when they work in collaboration with each other, operate within a ‘family’ and are open to a true sense of partnership.
• We grow the effectiveness and sustainability of our schools by developing the people within them, and that through shared and equitable responsibility for quality and outcomes; we achieve more.

Applicants would be expected to share the Trust’s high aspirations and expectations for pupils and staff 

If you would like an informal discussion about the role please contact Lisa Clark, Trust Recruitment Manager on 08455 651870 or by email  

Applications for this post must be submitted on our online application form, which can be found at http://www.satrust.com/vacancies

In line with safer recruitment policies references will be called for prior to interview.  Closing date for applications is 8am Monday 14^th October 2019.

Spencer Academies Trust is committed to safeguarding and promoting the welfare of all our students and all posts are subject to enhanced DBS with children’s barred list checks and completion of Level 2 safeguarding training.