Job Description – Finance Officer
Salary: Scale 5 (£20,661 - £22,658) pro rata per annum
Contract Details: 37 hours per week, Term time only
Closing Date: Tuesday 26 th June 2018
Key responsibilities
- Assist in the management of the Trust’s accounting function ensuring its efficient operation in accordance with current procedures and financial standards.
- Assist the Vice Chief Finance Officer in operating, maintaining and developing financial procedures and systems.
- Assist the Vice Chief Finance Officer with the preparation of proposed budgets
- Assist the Vice Chief Finance Officer with the preparation of financial returns to the Trust
- Plan, organise and manage workload to ensure contribution to the school’s monthly financial reporting process is achieved in a timely and accurate manner.
- Manage the purchase ledger to ensure invoices are paid for goods and services received in a timely and efficient manner.
- Place authorised orders with suppliers and enter onto the finance system using accurate coding and in accordance with procedures.
- Matching purchase orders to goods received notes and to purchase invoices.
- Process supplier invoices and credit notes and enter onto the finance system using accurate coding.
- Reconciliation of supplier statements.
- Setting up new suppliers; ensuring all specified financial controls are adhered to.
- Set up new direct debits.
- Verify, enter and reconcile data relevant to expense claims and credit card statements.
- Process BACS payments including purchase ledger, staff expenses, bursary etc.
- Operate and manage the official school bank accounts ensuring that reconciliations are completed on a weekly basis.
- Manage the collection and handling of cash and payments received e.g. curriculum, music tuition, reward trips etc. ensuring current procedures and regulations are adhered to.
- To process petty cash transactions on a prompt and accurate basis and reconcile the petty cash control account on a monthly basis.
- Overseeing existing sources of income to ensure that appropriate payments are received.
- Chase outstanding debtors.
- Manage the administration of ParentPay, including activation letters and accounts, payment items and reporting.
- Assist with the management and recording of inventories.
- Assist in the preparation of monthly prepayment and accrual schedules.
- To file and maintain robust documentation to validate all financial transactions.
- Work with the Trust Finance Department to verify and validate monthly VAT returns.
- Assist with internal and external audits.
- To carry out any other duties which fall within the broad spirit, scope and purpose of this job description.
Performance Management responsibilities
- All members of staff are required to participate fully in the school’s performance management system.
Other professional requirements
- Operate at all times within the stated policies and practices of the school;
- Establish effective working relationships and set a good example through their presentation and personal and professional conduct; and
- Contribute to the corporate life of the school through effective participation in meetings and management systems necessary to coordinate the management of the school.
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