Responsibilities

Leadership & Management

• Have strategic oversight in the planning, management and day to day delivery of school business and back office services, functions and systems.
• Working directly with Trust Central Services departments to ensure that Trust policies, procedures and operating standards are delivered in school.
• Develop, implement and manage appropriate administrative systems and procedures and conducting regularly reviews to find improvements. Strategic use of resources to optimise effectiveness.
• Ensure central resources, procedures and practices are integrated into school systems and applied consistently and effectively.
• Undertake effective line-leadership and management of School based administrative roles, undertaking induction, Personal Development reviews and training for clerical and administrative posts and leading on staff development.
• Lead on all aspects of recruitment, induction and probation for new starters for all teaching and support staff at a local level including interview arrangements.
• Attend all relevant internal and external training and meetings as required by the role including attendance at Central team meetings.
• Ensure that all support staff undertake all relevant internal and external training and meetings as required by the role including attendance at centrally orgainsed meetings and events.
• Support with the delivery of relevant school inset content where required.
• Deploy relevant resources to support the administration of school events, for example open evenings and parents’ evenings.
• To manage and deliver a CPD programmed for all support staff and education staff where required.
• To ensure that all statutory and Trust reporting and data entry systems are kept up to date and completed in an appropriate manner.

Finance

• Assume day to day responsibility of the financial affairs of the school advising the CFO or Trust Finance Lead, Head of School and Governors on finance and policy as required.
• Ensure that the Financial Scheme of Delegation is adhered to in every aspect of the school's financial operations.
• Ensure that expenditure is managed within the school budget, liaising with the Head of School and with the Central Finance Team over any budget variances.
• Assist with financial planning, analysis, management and control in conjunction with the CFO or Trust Finance Lead and the Central Finance Team.
• Work to support the Central Services Finance team for the preparation of final accounts and liaison with the auditors.
• Ensure accounting and procurement procedures are robust and followed in line with the Financial Regulations.
• Work in partnership with the Trust Central Finance, Estates and It Teams to ensure the competitive and effective use of procurement and ensuring contracts are robust and deliver value for money.
• Ensure goods and services are procured on a value for money basis, economy, efficiency and effectiveness to support education delivery within the context of regulatory frameworks and legislation and Trust guidance.

Human Resources

• Establishing a system in school to ensure Return to Work Interviews are conducted on the first day the employee returns from sickness.
• Arranging/Conducting Sickness Attendance Review Meetings when employees hit attendance triggers.
• Ensure that Informal and Formal Capability Meetings and Monitoring are conducted effectively when necessary.
• Ensure that Informal and Formal Disciplinary Meetings are conducted effectively when necessary.
• Managing the Appraisals system for all non-teaching staff including training managers and conducting meetings where necessary.
• Establishing a system for the effective organisation of interviews and ensuring safer recruitment processes are followed at all times.
• Ensuring systems are in place to monitor and record Annual Leave, Sick Leave and Compassionate Leave.
• Referring employees to Occupational Health when required
• Ensuring Informal and Formal Grievances are handled in line with Nova's policies and procedures.
• Managing Longer Term Sickness with support from the Central HR Team.
• Discussing Maternity and Paternity requests with the employee and ensuring they provide the relevant documents for the Central HR Team.
• Ensuring the Single Central Record is accurate, up to date and fully compliant with Trust Policies and the latest DfE guidance
• Maintain personnel records, including return to work records, induction, salary assessments, sickness, attendance and premises staff holiday records and audit those records as required.
• Support the HoS and SLT in ensuring all staff have a clear understanding of relevant policies and procedures and the importance of putting them into practice, including in Staff Induction.
• Ensure safeguarding procedures are followed in relation to new staff and visitors.
• Ensure the probation system is conducted effectively for all new staff and that staff files contain the relevant documentation including RTW, ID, DBS, up to date salary letters, signed contracts and references.
• Ensure a register of training is maintained including safeguarding, data protection and safer recruitment.
• Ensure that all Trust and statutory policies and procedures are updated and communicated to staff including the keeping of a staff register.

Please see the attached job description and person specification for further details.