Key Responsibilities
1. To plan and deliver administrative, financial and other support functions, as determined by the Head Teacher, to meet current and future operational needs of the school.
2. Consult with relevant people and other parties to introduce new technology or improve existing technology for different purposes.
3. Communicate the strategy and relevant policies, including Data Protection for use of technology across the school and act as data champion within the school.
4. To direct and manage team members to ensure that quality, performance, standards and deadlines are achieved.
5. To be responsible for quality assurance within the school's support functions.
6. To undertake budget preparation and planning activities in support of the Head Teacher/SLT and participate in regular meetings with Nova finance team.
7. To develop systems and processes to meet operational needs and to ensure the high quality of information held.
8. To lead the recruitment, selection and development of support staff.
9. Resolve complex and contentious issues to ensure that effective support services are maintained.
10. To provide authorative advice and guidance to colleagues, governors, parents/carers and business contacts with regard to policies, processes and services provided, including creating or adapting these where necessary to meet the needs of the school.
11. To manage personnel administration and issues on behalf of the school.
12. To promote and safeguard the welfare of children and young persons for whom you are responsible and with whom you come into contact with during the course of your duties and responsibilities. Your conduct must at all times be in accordance with the school’s policies and procedures.
13. To report any causes for concern relating to the welfare and safety of children to the designated person, and the head teacher, or if unavailable the designated safeguarding governor or a member of the senior leadership team.
14. To attend safeguarding training as required by the school and maintain your knowledge and understanding of your responsibility for safeguarding children in this school.
15. Act as the school’s Health & Safety Co-ordinator.
16. To oversee the keeping of logs and records in relation to the school site, updating and maintaining information on the trust’s Estate’s portal.
17. Ensure the school’s written health & safety policy statement is clearly communicated and available to all people.
18. Ensure the health & safety policy is implemented at all times, put into practice and is subject to review and assessment at regular intervals or as situations change.
19. Enable regular consultation with people on health and safety issues.
20. Ensure systems are in place to enable the identification of hazards and risk assessments.
21. Ensure systems are in place for effective monitoring, measuring and reporting of health and safety issues to the Senior Team, Governors and where appropriate the Health & Safety Executive.
22. Ensure the maximum level of security consistent with the ethos of the school.
23. Oversee the income and expenditure of breakfast and after school club and oversee that it is meeting it’s OFSTED requirements.
24. Manage suppliers and contractors compliance with financial and safety protocols.
25. Ensure the safe maintenance and security operation of all school premises.
26. Manage the maintenance of the school site, including the condition of the building and service contracts
27. Ensure the continuing availability of utilities, site services and equipment.
28. Follow sound practices in estate management and grounds maintenance.
29. Ensure a safe environment for the stakeholders of the school to provide a secure environment in which due learning processes can be provided.
30. Ensure ancillary services e.g. catering, cleaning, etc., are monitored and managed effectively in accordance with contractual obligations.
31. Seek professional advice on insurance and advise the SLT on appropriate insurances for the school and implement and manage such schemes accordingly.
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