General Responsibilities
- To promote the corporate image of the academy and high standards of behaviour and courtesy among pupils.
- To communicate effectively and professionally at all times, in accordance with the Staff Conduct Policy.
- To provide effective support for teaching staff and pupils.
- To promote and support implementation of the academy’s aims, policies and values.
- To work flexibly as part of the support staff team to contribute to the smooth operation of the academy.
- To use the standard computer hardware and software packages where appropriate.
- To commit to safeguarding and promoting the welfare of children and young people
Specific Responsibilities
1 The specific responsibilities of this post are shown below. These duties and workload are self-managed (i.e. planned and prioritised) and are undertaken within required timescales:
- Manage ‘in-year’ pupil admissions including ‘in year’ admission enquiries, parent liaison and collecting assessment information from schools.
- Managing both in term and end of year leavers process including the use of SIMS, completing the electronic transfer of data via Common Transfer files in SIMS. Liaising with feeder/destination schools.
- To work with the Office Administrator who has the responsibility for co-ordinating the provision of cover when teachers are absent or unavailable to teach. This involves liaising with internal staff and when appropriate contacting external cover providers.
- Maintain an effective paper and electronic pupil records for current and archive data;
- Support staff in the preparation of meetings and committees as well as clerk and minute committees and meetings as required;
- Provide the academy with administrative/organisational support including arranging appointments and maintaining diaries (as appropriate);
- Deal with both internal and external enquiries in a professional and timely manner;
- Assist in the planning and delivery of academy events;
- Accurately use Microsoft office to produce confidential letters, reports and documents, as required;
- Work closely with the pastoral team, Heads of Years and teachers to assist with the processing of pupil exclusions in compliance with the statutory process and dissemination of information required by City Education Services, Police & Governors for fixed-term and permanent exclusion hearings;
- Work with the other Office Administrator to manage the outgoing mail process to ensure outgoing mail is franked and posted each afternoon;
- Providing back-up for reception during staff absence, emergencies, holidays or periods of high activity.
2 In common with other members of the academy’s support staff, the post-holder will also be expected:
- to liaise with parents and the wider community, receive and respond to telephone enquiries and to receive visitors as required;
- to attend support team, staff and other meetings as required;
- to work actively to secure continuing development through participating in the academy's training programme;
- to undertake other duties as may reasonably be required.
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