Post:    

Attendance Officer

Scale:  

Scale 3

Responsible to: 

Student Services Manager

Date of Issue:

This job description identifies our expectations of support staff at Toot Hill School.

You are required to carry out your duties in line with the stated ethos and principles of the school.

Detailed information of your hours of work and leave entitlement are contained in your contract of employment.  In general, support staff are required to work a 37 hour week (or pro rata) and arrangements for lunch breaks, start and finish times are by agreement with your immediate line manager and the Support Staff Line Manager.  Annual leave and public holiday entitlements are as stated in your contract and all applications for leave should be approved by the Support Staff Line Manager.

You are required to carry out your duties in line with the stated ethos and principles of the school.

Directed time: 

This Job description allocates duties and responsibilities but does not direct the particular amount of time to be spent on any or all of them. 

PART A

General Responsibilities

• To promote the corporate image of the school and high standards of behaviour and courtesy among pupils.

• To communicate effectively with the public and wider community and provide effective support for teaching staff and pupils.

• To promote and support the implementation of the school’s aims, policies and values.

• To work flexibly as part of the support staff team to contribute to the smooth operation of the school.

• To use the schools computer hardware and software packages where appropriate.

• To commit to safeguard and promote the welfare of children and young people

PART B

Attendance

·      Oversee and monitor the attendance and punctuality of all students for assigned year groups

·      Meet with key staff to discuss concerns regarding students whose attendance falls below 90% in order to identify the students who need to be targeted for intervention

·      Work closely with the Head of Year and Pastoral SLT in addressing the needs of persistently absent students to ensure they return to School on a consistent basis

·      To produce regular reports on attendance, with data to show improvements made by targeted cohort of students

·      Carry out interviews with students and/or their parents to identify issues and concerns and put in place an appropriate plan to support students to improve their attendance

·      Be mindful of the safeguarding issues around attendance  and punctuality and where appropriate ensure that students are referred to the School Safeguarding team

·      Ensuring effective communication between all staff regarding identified pupils and between school and home.

·   To develop effective 1:1  relationships with pupils to enable positive rapport and monitoring of progress towards agreed goals

·      Processing of absence messages and input of registers as necessary

·      Production and distribution of attendance letters

Administration

·      Administration tasks, including some to support the school nursing team, i.e. collecting in vaccination permission forms as well as working with other external agencies.

·      Communication with parents via telephone and the production and distribution of letters

·      Free School Dinners book administration and distribution

·      Operation of system for loaning dinner money and the admin associated with this.

·      The sale of school ties.

·      Assist with the uniform shop

·      Dealing with pupil lost property

·      Support with management of the school buses to and from school

·      Support and assist with supervision of pupils at lunch times

First Aid

·      First aid and various duties associated with this, i.e. keeping medications up to date, first aid kits updated and purchase of stock

·      To undertake any other duties as may reasonably be requested by the head of school