Purpose of Job Role
This role is responsible for delivering the operational backbone of the ICA including the maintenance and upkeep of our grade one listed premises on the Mall. Overseeing a range of building management and operational duties, this person will ensure the facilities are fit for purpose, safe and secure, comfortable and in good state of repair. They will ensure operational policies and procedures are compliant with relevant legislation. They will also ensure IT and office management processes are effectively delivered.
-
Oversee planned preventative maintenance, testing/inspections, and reactive repairs across all building services including but not limited to plumbing, electric wiring, HVAC, lifts, fire alarm, emergency lighting, fire extinguishers and suppression systems, intruder alarm, CCTV, access control, pest control, etc, within budget.
-
Responsible for supporting with Health and Safety including health and safety policy, fire strategy, risk assessments covering all areas of the building and specific RAs for each event, safe systems of work, accident/incident reports and compliant filing and ensuring compliance with recommendations from annual H&S and Fire audit.
-
Working with our third party IT support provider, oversee IT and telephone systems including laptops, company mobile phones and tablets, cloud/physical infrastructure, fibre internet, Wifi, photocopiers, maintaining our cyber essentials certification, leading on projects and upgrades.
-
Responsible for building security systems, keys and fobs, alarm monitoring and keyholding services, and contribute to emergency procedures & act as a fire warden.
-
Responsible for premises cleaning (currently provided by a third party contractor) and associated services such as waste management and sanitary collections.
-
Ensure Carlton House Terrace reception services are provided efficiently to the extent they are required for visitors, tenants and events, including greeting guests, sign-in procedures, contractor inductions, switchboard, post and couriers through delegation to Reception & Operations Coordinator.
-
Maintain good relationships with building stakeholders including the Café Bar operator, the Royal Parks, Neighbours, Westminster Council, The Crown Estate, the police and fire service, representing ICA at external meetings where necessary, and submitting applications and permits.
-
Work closely alongside the Curators, Music Programme Manager, Events Managers, Exhibitions Project Manager, Technical Manager and Senior Projectionist to ensure premises is fit for purpose for all operations, attend weekly building activity meetings.
|