Job Description – PA to the Head of School/Administration Support Officer  

Reports to: Head of School

Job Purpose

To provide professional administrative support to the Head of School and School Leaders to ensure the efficient and effective running of the school on a day-to-day basis.

Core Responsibilities

• To act as first point of contact for the Head of School, responding professionally to external and internal communications as an informed and effective gatekeeper  
• To maintain the Head of School’s diary and ensure that he is appropriately briefed in advance of any meetings
• Identify priority correspondence and use own judgement to make initial responses, consulting and following up correspondence as appropriate and whilst always maintaining appropriate degree of confidentiality.
• Meet and greet visitors and ensure that all are welcomed into school in a professional manner that is in keeping with the school’s ‘work hard, be kind’ philosophy.
• Draft letters and documents on behalf of the Head of School along with production of typed correspondence, taking dictation as required.
• Collate, print and summarise papers and reports to ensure the Head of School is in possession of all relevant background information needed to assist in decision-making processes.
• Undertake printing, scanning and photocopying tasks as required by the Head of School.

Wider School Support

• Provide administrative support to School Leaders by drafting letters and documents on their behalf, taking dictation as required.
• Undertake printing and photocopying tasks for School Leaders as required
• Support the general administration functions of the school by carrying out tasks in relation to school trips and events.
• Provide cover for School Receptionist / Front Office staff as directed by the HoS or School Manager.
• Undertake relevant training to develop own capacity and to meet the scope and demands of the role (e.g, suitably qualified may undertake additional training to enable them to act as Clerk to the Governors and/or Educational Visits Coordinator - EVC)

Staff Conduct

We are professional people and expect professional conduct (behaviour and language) based on mutual respect, good manners, politeness and common courtesies for all members of our community - adults and students. Physical violence, verbal abuse and swearing is unacceptable and is never tolerated at The Suthers School.

Employees are in loco parentis and also expected to maintain a professional relationship with students. Staff will be fully supported by the school at all times in carrying out the behaviour policy. 

Dress Code

At The Suthers School we expect staff to wear professional business attire.

The Suthers School

The Suthers School is committed to safeguarding and promoting the welfare of children and young people. All staff and volunteers are therefore expected to behave in such a way that supports this commitment.

Safeguarding

The Suthers School is committed to safeguarding and promoting the welfare of children and young people and we expect all staff and volunteers to share this commitment.