Administrative Assistant - Accounts Payable

Head Office, Eastbourne

37.5 hours per week

Competitive salary plus pension and benefits package

We have an exciting opportunity for a highly motivated Administrative Assistant to join our Accounts Payable Team based at our Head Office based in Eastbourne to provide effective and efficient administrative support, focusing on Supplier payments and other general administration duties, ensuring the highest standards of customer service and adherence to Company Policy are maintained.

This role sits within our busy and evolving Finance Team situated at our Head Office which supports a network of over 200 branches nationwide as well as our ecommerce businesses which has seen significant growth in recent years. This position would be an ideal next step for someone who is looking to progress in their finance career and who would relish the opportunity to work in a dynamic and growing team.  

Brewers Decorator Centres are the largest independent supplier of decorating materials across the UK, supplying decorating materials to both trade and retail customers across the country. We are one of the Sunday Times Top Track 250 largest private companies with sales of over £200m and despite the present global challenges we have a bold vision to grow further; both on-line and through a growing store network.  Brewers is still a family-owned business with a wonderful heritage and over 120 years in our industry. Our mantra is to ‘help one another succeed’; we want to see all our people flourish in their roles and reach their full potential.

We understand that neurodiverse candidates or candidates with a disability may need adjustments or extra support in the application or interview process – we are committed to providing every candidate the opportunity and environment in which to succeed and we will support any reasonable request where we can.

What does the role of Administrative Assistant involve?

This role involves assisting with operating the accounts payable supplier information systems at our Head Office and the successful candidate will need to provide information, assistance and help to both our suppliers and colleagues. This role is integral to our Accounts team with daily duties and will also involve working with colleagues to complete elements of the monthly reporting process and routine daily/weekly management reports. The successful candidate will need to be an experienced Administrator and have experience of working at a fast pace.

Additional responsibilities will include:

•    Creating new and maintaining supplier records and/or posting and agreeing invoices and credit notes to their account
•    Communicating with suppliers on all aspects of their account and dealing with correspondence and enquiries
•    Preparing supplier payment runs
•    Monitoring and reconciling supplier statements, resolving reconciling differences and aged items
•    Reviewing and analysing invoices and credit notes via our on screen based system and clearing exception queues.

Who we are looking for:

•    Strong organisational skills with the confidence to effectively plan and prioritise your workload 
•    Confident working on your own initiative 
•    Clear attention to detail and ‘right first time’ approach
•    Willingness to use initiative to resolve issues and seek solutions
•    Confident self-motivator with ability to manage own time effectively, work under pressure and to deadlines, with excellent prioritisation skills
•    Excellent written and verbal communication
•    Desire for continual improvement, embracing technology and driving efficient ways of  working
•    Ability to work within a team environment as well as being proactively independent
•    Strong MS Excel skills required

In return we offer a comprehensive benefits package consisting of:

•    Competitive rates of pay
•    31 days holiday including bank holidays increasing with service
•    Free life assurance
•    5% of your salary employer contribution to the pension plan (subject to employee contributions)
•    We offer Wagestream - a money management app that gives you access to a percentage of your pay as you earn it
•    Brewers Colleague discounts giving you huge savings on your home improvements 
•    Employee Assistance Programme - accessible to colleagues, partner/spouse and dependants 
•    Access to Medicash, an optional funded scheme where you can claim money back for the most common routine healthcare treatments 
•    Discounts and rewards with selected partners - major high street brands, supermarkets etc
•    Additional financial assistance such as Cycle to Work Scheme, Season Ticket Loans and Helping Hand Loan Scheme for times of crisis, 
•    Staff uniform and uniform cleaning tax relief
•    Comprehensive Induction Programme
•    After a qualifying period, you will also be eligible for additional benefits such as profit related pay, enhanced Maternity and Paternity pay and a chance to use one of our two Company Holiday Homes in Cornwall or the Lake District

To apply for this exciting opportunity, please click the Apply Now button on this page to complete the mandatory application form.

Please note – this role may be removed from listings before the closing date if we are successful in finding an appointment.

Please ensure you fully complete the application process if you wish to be considered for this position. Due to the number of applications we receive, we are unable to respond to any applicants that do not complete the process.

Other job titles associated with this role include Senior Retail Assistant, Retail Senior, Retail Supervisor, Retail Team Leader, Retail Manager, Team Leader, Senior Shop Assistant, Senior Stock Assistant