School Office Manager Contract: Permanent, 37 hours per week, term-time + 2 weeks flexi-time Salary: Scale 5 to 6 dependent on experience (£27,711- £32,654 per annum, pro-rata) Start date: 13th January 2025
Victoria Primary School is looking to appoint a permanent School Office Manager. First-time visitors to Victoria Primary School are always surprised: we are a culturally diverse inner-city estate school where our team’s high academic expectations are evident and our pupils are obviously eager to please. This position offers a rare and exciting opportunity to join a committed and friendly team of professionals who expect to support and challenge each other to secure the very best for all of our children.
We are looking for people who:
- truly believe in our school motto: “Work hard – Be kind” – for pupils and staff alike
- Able to work as part of a team and assist others.
- Be approachable.
- Reliable and punctual.
- Be committed to safeguarding and promoting the welfare of young people.
- Able to use own initiative
- Able to work well with and be able to relate to children
The office manager we appoint can expect to:
- Support the Head Teacher in planning, managing, and delivering school business and administrative services, including implementing Trust policies and procedures.
- Develop, review, and improve administrative systems to optimize efficiency and integrate central practices into school operations.
- Lead and manage school-based administrative staff, overseeing recruitment, induction, training, and probation processes.
- Oversee financial administration, including the collection, reconciliation, and banking of funds, managing school meal registers, seeking additional funding opportunities, and monitoring contracts.
- Manage human resources tasks such as attendance tracking, return-to-work interviews, sickness reviews, maternity/paternity requests, and maintaining accurate staff records, ensuring compliance with Trust and statutory requirements.
- Maintain and oversee the Single Central Record, safeguarding procedures, and staff training registers, ensuring all records are accurate and up to date.
- Handle admissions processes in collaboration with the Local Authority, including monitoring places, facilitating transitions, and managing appeals.
- Ensure effective office and reception services, addressing inquiries, managing stock, and administering school clubs, trips, and lettings.
- Provide administrative support for governance, including minuting meetings, maintaining records of training and attendance, and ensuring compliance with statutory and Trust requirements.
- Support compliance with statutory reporting, school website updates, and preparation for audits.
- Facilitate effective communication of Trust policies to staff and contribute to their implementation across the school.
Visits to our school are encouraged and warmly welcomed by appointment.
Applications close at 9 am Friday 06th December 2024. Interviews will be held the following week.
The application form, as well as further information about the school can be obtained via our website at www.victoriaprimaryschool.org.uk and clicking the “Vacancies” tab.
We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All posts in Nova Education Trust schools are subject to an enhanced Disclosure and Barring Service check. All posts in schools, unless stated otherwise, are suitable for a job share arrangement. The Trust welcomes applications from all, irrespective of gender, marital status, disability, race, age or sexual orientation.
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