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College Administrator (Oakwood Specialist College)

Reference: APR20220498
Expiry date: 2022-05-26 11:37:00.000
Location: Dawlish
Salary: £19,000.00 - £20,000.00 Per Annum
Benefits: Pension | Employee Assistance Programme | Store Discounts | Blue Light Card including various discounts | Internal Progression | Assistance in gaining further qualifications

Oakwood Specialist College is recruiting an Administrator to join the team at our Dawlish Campus.

As a key member of the College Support team, you will be responsible for assuring a high standard of communication to internal and external parties by a number of means, including, but not limited to, face to face contact, e-mail and telephone communications. You will work with the senior leadership team and attend to any administrational duties as required. You will oversee general daily office administration and ensure processes in place are adhered to by all staff members. 

Key Responsibilities:

  • Responsible for the handling and monitoring of petty cash
  • High standard of customer service with internal and external parties
  • Management of the college diary
  • Monitor staff absence and produce reports monthly to the College Business Manager
  • Lunch ordering and liaison with the catering company
  • Ordering of stationary and materials
  • Issue of student and staff ID badges
  • Receiving and actioning student absence – fortnightly report sent to College Business Manager
  • Inputting the staff timetable scheduling on MIS system
  • Minute meetings as and when required
  • Monitor and invoice payments to parents/carers for college meals
  • General day to day administration duties

Objectives:

  • Accurately answer phone calls and greet staff and external visitors in a friendly, energetic, personable, professional, and polite manner. Model excellent professional relationships with learners, parents/carers, and other Education professionals, often being the first point of contact.
  • Be perceptive about other colleagues and their professional needs via all communication routes. Be courteous and exercise diplomacy at all times – positive staff relationships are integral to the day to day running of the college.
  • Provide a range of clerical duties including, sending, and receiving e-mails, filing, sorting and distributing post.
  • Ask appropriate questions when contacted by external parties to ensure enough information is gathered to forward the call to the relevant staff member, if a message is taken, ensure all details are correct before ending the call. E-mail the message to the appropriate staff member immediately.
  • Prepare regular, accurate reports on staff and student absence across both campuses and share with College Business Manager as required.
  • Prepare for and participate in internal and external audits relating to staff and student absence, ordering and Petty Cash. Submitting Auditory reports to the College Business Manager and Finance Department as required.
  • Manage the college diary, ensuring meetings and room bookings are added correctly. Aiding the College Leadership Team with calendar and meeting bookings.
  • Book training and other external resources as and when required.
  • Contribute to setting up and improving office procedures.
  • Keeping an up-to-date stock list and order as and when necessary.
  • To be prepared to complete relevant training if not already held. For example: Safeguarding, Physical Intervention Training, Autism Awareness.
  • Maintain the visitor’s logbook and ensure all visitors and contractors can be identified by wearing their ID badges and visitor passes.
  • Identify personal training needs and other learning activities as required.

The approach required:

  • Unflinchingly high aspirations for all young people that study at Oakwood Court, and high expectations of behaviour for them within their own context.
  • Unflinchingly high expectations of behaviour and professional conduct of colleagues and self.
  • The humility to recognise where things may not be working, and the progress of learners are at risk, and to speak up and seek support to improve.
  • A continuous commitment to seeking to understand each young person and their needs, including those that make them diverse, complex and sometimes challenging.
  • The drive to overcome challenges and setbacks using clear and tangible steps and making positive personal changes to approaches.
  • Being a “present” and active listener and contributor in conversations about learning.
  • Leading formal and informal conversations about best practice with colleagues.
  • Being alive and open to new ideas and ways of working.
  • Demonstrate enthusiasm and engagement in trying something new, sharing ideas and collaborating.

Benefits

Not only will you have the privilege of working with wonderful Young People and fantastic colleagues, as part of Phoenix Learning and Care Group you will be entitled to the following benefits: 

  • Retail/High-street Shopping Vouchers (Sodexo) 
  • Free Blue Light Card (Discounts on a range of products & services) 
  • Employee Assistance Scheme 
  • Fully paid classroom-based induction with extensive ongoing training programs 
  • Aid in obtaining extra qualifications and upskilling 
  • Internal progression 
  • Paid Birthday Leave 
  • Fully Paid Holiday allowance 
  • Employee Pension Scheme 

Successful applicants will be subject to pre-employment checks including an enhanced disclosure and barring service (DBS) check.